Paperless Offices in Alexandria - Alexandria Document Scanning
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Paperless Offices in Alexandria

The paperless office has been heralded for decades, but has only recently begun to materialize as a reality. Most Alexandria businesses still have 95% of their information laying on desks or filed away in cabinets. This creates a host of problems for businesses—problems that can easily be solved by converting paper documents into a digital format.

Consider just one 80 gigabyte hard drive. It can hold 2.7 million documents and costs only $120. The same storage for paper documents would be 68 four-drawer file cabinets. The cost for one cabinet alone is more than $120.
In most cases, when businesses make the decision to "go digital," they hire a professional Alexandria based document scanning service provider to transfer paper records into electronic copies. The electronic copies are then available to anyone with access to the document database. Any document can be quickly found using keywords. If a hard copy is required it can be printed, used, shredded and recycled.

To request free, no-obligation quotes on any of our available document scanning or storage services, simply fill out the form to the left, or give us a call at (703) 740-0181 today!

Federal Laws that Encourage Electronic Document Storage:

  • In 1996, the Health Insurance Portability and Accountability Act (HIPAA) was passed, which addresses the security and privacy of health data. The standards are meant to improve the efficiency and effectiveness of the nation's health care system by encouraging the widespread use of electronic data in the US health care system.
  • In 2002, the federal government introduced the introduced the Sarbanes-Oxley Act which requires businesses to properly maintain financial records. That includes being able to retrieve them when required. This is significantly easier when the documents are stored electronically.
  • In 2003, Congress passed the Fair and Accurate Credit Reporting Act (FACTA) which also requires business to properly safeguard and store personal information of employees and customers and properly destroy them. Obviously, if documents are systematically converted to a digital format, it is easier to store, retrieve, and ultimately destroy this sensitive information.

With all this to consider, it is no wonder that more and more companies are making the decision to go paperless, and we can help your business do it too!

Get Free Quotes on Document Scanning and Storage Services in Alexandria

To request free, no-obligation quotes on any of our available document scanning or storage services, simply fill out the form to the left, or give us a call at (703) 740-0181 today!

Alexandria Document Scanning
801 N Fairfax St
Alexandria, VA 22314
Phone: (703) 740-0181
Email: info@alexandriadocumentscanning.com